Job Description
Te whiwhinga mahi | The opportunityOur Digital Services team in Auckland is looking for a Team Administrator to help keep the team running smoothly and efficiently. This is a permanent, full-time role based in the office five days a week, with some flexibility to work from home on occasion. This is a rewarding role where your focus will be on providing highquality administrative support that enables the team to operate at their best. You’ll play a key role in supporting daytoday activities and creating an organised, efficient working environment. Our vibrant and diverse team offers a collaborative, supportive, and engaging environment where no two days are the same. You can expect variety in your work, along with opportunities and challenges shaped by your curiosity, initiative, and proactive approach. Overall, you will be responsible for:Providing proactive, endtoend administrative support, ensuring daytoday operations run smoothly.Coordinating meetings and calendars, including preparing agendas, taking minutes, and managing followup actions; experience with SharePoint is desirable.Supporting staff through onboarding and offboarding processes and helping organize and track travel, leave, and timesheets.Supporting project delivery through project administration and financial management tasks; experience with Oracle will be highly regarded.Maintaining systems, documentation, and records, including document editing and formatting, archiving, and organisational charts.Supporting office management activities such as purchasing, PPE tracking, stationery ordering, and mail coordination.Providing Personal Assistant support to assist a senior member of the team (this will constitute a minor proportion of your working week). Ko wai koe | About youYou enjoy making things happen and bring a strong delivery focus through effective administrative and organisational support. You take pride in enabling a highperforming team and work with professionalism, discretion, and sound judgement. You bring positive energy, are highly organised, and communicate clearly and confidently. Comfortable working in a dynamic environment, you’re motivated by helping others and enjoy being a trusted team member who contributes to making everyday better.
Responsibilities + Skills
Education
Minimum 2 years administrative experience and the ability to work effectively with multiple stakeholders.Creative thinking and a solutionsfocused approach that builds strong working relationships.Confident written and verbal communication skills, with the ability to adapt your style for different audiences.A positive attitude and enjoyment of problemsolving, particularly in times of ambiguity.A proactive, selfsufficient working style with strong attention to detail.Resilience and adaptability when navigating change or competing priorities.Excellent organisational skills and the ability to manage multiple, shifting deadlines.
Experience
