Job Description

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.Emeris, Online Centre has a vacancy for a People & Culture Consultant.Duties and Responsibilities:Talent AcquisitionWorkflow ATRs (Authority to Recruit) for approval on all budgeted vacancies and ensure timely posting on internal vacancy listings.Advertise roles internally and externally across approved platforms, ensuring job descriptions are accurate and aligned with company standards.Assist campus management with shortlisting CVs, conducting telephonic screenings, scheduling interviews, attending first-round interviews, and providing feedback to candidates.Process organisational position requests for new roles and submit to People & Culture Specialist: Systems for approval and processing.Upload interview notes and feedback promptly into the Applicant Tracking System (ATS) to maintain accurate recruitment records.Perform Managed Integrity Evaluation (MIE) checks (ID, qualifications, credit, criminal, professional memberships, driver’s license, passport/visa) for employees and independent contractors. Escalate any adverse findings to People & Culture Specialist before offers are made.Provide candidate care throughout the process, including timely feedback, regret notifications, and handling queries professionally.Workflow ATA (Authority to Appoint) for approval by People & Culture Specialist, Campus Head, Business Partner: People & Culture, and Project Manager: Risk and Financial Analysis, ensuring compliance with approval hierarchy.Prepare employment contracts accurately and promptly after ATA approval.Maintain and update Talent Acquisition tracker to monitor all campus vacancies, ensuring proactive follow-up and timely closure of roles.Streamline campus recruitment processes to avoid delays (e.g., reduce interview rounds through proactive planning, initiate MIE checks at interview stage but process only for successful candidates).Review CVs, references, and supporting documents for shortlisted candidates, addressing any concerns before finalising appointments.Ensure strict adherence to PoPIA provisions in all recruitment activities, safeguarding candidate data.Track and report recruitment metrics (time-to-fill, quality of hire, candidate experience scores) to support continuous improvement.Build and maintain a talent pipeline for critical roles to reduce time-to-hire and improve workforce planning.Ensure all new employees are loaded on the Onboarding/HR Engagement App prior to their start date, with payroll documentation completed on time. Where the App cannot be used, manage the manual payroll process in line with payroll deadlines and audit checklists.Support the People & Culture Specialist in conducting the campus HR induction process with all new employees.Prepare induction packs for each new employee for their first day, including a welcome letter, campus and company information, organisation structures, administration processes, birthday lists, expense claims, link to the Online employee handbook and company Intranet, policy acknowledgement form, induction schedule, PoPIA training information, branded gifts, and calendar as per the induction pack checklist.Capture and verify all payroll-related data for new hires, terminations, and changes (e.g., banking details, tax information, benefits) accurately in the Employee Central system within payroll cut-off dates.