Job Description

Your new companyOur client is a forward-thinking, award-winning practice, with a long and successful history as New Zealand's leading heritage and conservation specialists. For over 30 years, we have provided high quality architectural services, and our aim is to use innovative and bespoke design solutions that address complex challenges.Your new roleYou will be responsible for providing comprehensive administrative support to the executive team, ensuring smooth operations and efficient workflow within the organisation. Key duties:Handle all aspects of reception, including managing phone calls and visitors in a courteous and professional mannerCoordinate meetings and organize catering as required, ensuring all logistical details are handledAssist staff in the day-to-day running of the practice, including taking meeting minutes, setting up new projects, scanning, document review and editing, and ordering office suppliesMaintain records for office equipment, licenses, and systems, ensuring compliance and operational readinessMaintaining the office kitchen and bathrooms, clearing PO Box and restocking of printersPrepare reports, documentation and correspondence as requiredContribute to organisational wide projects as requiredSupport the wider team when required, assisting and attending to their requestsWhat you'll need to succeedThe ideal candidate will be well-rounded with a high-level of integrity, confidentially and honesty. They will need to be able to work independently, prioritising tasks while also being accurate, with an attention to detail. A positive attitude to their work and the ability to take instructions and follow processes is key in this role.EssentialCommunication: High level of English communication, both written and verbal