Job Description

Job DescriptionTe Whiwhinga mahi | The opportunityAs Executive Assistant to the Deputy ViceChancellor (Education), you’ll provide highquality, confidential executive support that keeps a complex portfolio moving, freeing the DVC’s time to focus on strategy, leadership, and outcomes for learners and educators. You’ll run the daytoday rhythm: prioritising a dynamic calendar, guiding communications, coordinating key meetings and committees, and ensuring decisions and actions flow smoothly across the University. You’ll also own critical admin processes (travel, expenses, documentation) and be a trusted first point of contact for senior stakeholders.Key responsibilities include:Executive support: Advanced diary/inbox management, meeting and committee coordination, minutetaking, travel and expenses, and preparation of briefs, presentations, and correspondence.Operations & workflow: Maintain efficient systems and procedures, manage filing and document control, and support portfolio projects and events to agreed timeframes and quality.Stakeholder liaison: Build strong relationships with internal and external partners; act with discretion, judgement, and professionalism when handling sensitive matters.Customer service & improvement: Deliver reliable, accurate service; seek feedback; and contribute to continuous improvement across the portfolio’s processes.Oncampus support as needed for key meetings, forums, and visiting delegations.