Job Description

Job ObjectiveUnder a five-year contract, the Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Administrative Specialist will support the Manpower Directorate (G-1) within the continental United States (CONUS) and outside the continental United States (OCONUS). The G-1 performs analysis of manpower requirements to support operations. Additionally, the G-1 advises and assists the Commander in matters relating to personnel operations, management, policy, administration, awards, correspondence, travel management, the Government Travel Charge Card (GTCC) Program, and administrative support to all Marines stationed at MacDill AFB as well as individual augments in the USCENTCOM Area of Responsibility (AOR). ResponsibilitiesProvide general administration support services to MARCENT’s G-1 sectionProvide administration of correspondence development, awards, and records management services compliant with USMC and Joint processes and policiesProvide administrative support in matters related to legal, general, and personnel administration and in the appropriate disposition of congressional level inquiriesManage calendars, including scheduling meetings, appointments, and travel arrangementsPrepare correspondence, reports, presentations, and other documentsScreen and prioritize incoming calls, emails, and other communicationsCoordinate communication between executives, staff, and customersSchedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action itemsArrange for conference calls, webinars, and video meetingsAssist in planning and coordinating events, conferences, and business functionsMaintain organized filing systems for electronic and paper documentsEnsure that all records are easily accessible and comply with security requirementsOversee office supplies and inventory, and place orders when necessaryEnsure the smooth operation of office equipment and arrange for maintenanceCoordinate office maintenance and logisticsAssist with the management and tracking of special projectsPrepare reports, presentations, and materials for project meetings and updatesAssist with managing budgets and track expensesPrioritize and manage multiple tasks simultaneously, ensuring that deadlines are metHandle routine tasks with minimal supervision and take initiative in resolving issuesPerform general administrative duties such as filing, photocopying, faxing, and scanningProvide additional support as needed, performing all tasks as directed by MARCENT G-1 leadership