Job Description

Full job descriptionThe Focus Group Bloemfontein, South Africa 06 November 2025 Junior / Mid Full Time Cost to Company 3 years - 5 years Skills Lease Administration Account Reconciliation Property Administration MDA Accounting Credit Control Financial Accounting Adaptability Time Management Organization Planning Industries Property Management Administrative Job DescriptionProperty Administrator – BloemfonteinLocation: Bloemfontein Regional OfficeDivision: Property ManagementReporting to: Property ManagerPurpose of the RoleTo perform the full administrative function in lease preparation and conclusion, and to effectively manage arrears and tenant queries.Key Performance Areas & ResponsibilitiesTenant AdministrationLoad and update tenant information on the in-house PIMS systemManage tenant statements including:Receipt allocations from bank statementsExpiry trackingInterest and meter reading generationManual billings, adjustments, recoveriesLease billings and debit runsFinalized statements and debit ordersReconciliations and query resolutionHandle tenant turnoverFinalize vacated tenant accounts and deposit refundsLease AdministrationObtain credit checks and FICA documentationRaise Lease Input Summary (LIS)Capture leases on the in-house PIMS systemUpdate lease registerLiaise with leasing departmentManage annual municipal and rates increasesArrear AdministrationFollow up on outstanding paymentsUpdate arrears reportUtilize company credit control service provider facilities (TPN)Prepare handovers to Legal Credit Controller where applicableProperty AdministrationMaintain property and unit data on the in-house PIMS systemNotify utility companies of tenant changes and monthly accrualsMaintain parking schedules and access discsProcess municipal and other invoicesPerform account reconciliationsConsolidate monthly management reportsSkills and CompetenciesEssential AttributesStrong communication skillsInnovative thinking and process adherenceDynamic and enthusiastic approachProfessional tenant interactionEffective time managementProfessional attitude and initiativeDeadline-drivenHigh attention to detail and numerical accuracyExperience in Body Corporate and Sectional Title administration (advantageous)Business SkillsExcellent interpersonal and negotiation skillsStrong organizational and project management abilitiesFlexibility to work outside office hours for events or activationsHuman Capital AttributesHonest and reliablePositive attitude and motivationLead by exampleAssertive and effective communicator