Job Description
The Associate Administrative Assistant will maintain Benicia front office management and functions including donations, mail/shipping, maintain facility and supplies, conference room and event management, reporting, security and other needs as they arise.Responsibilities:Provide administrative support to leadership and Market coverage, front office and settlement managementEnsure Free Goods process is executed according to policy and reconciled each periodEnsure local invoices are paid timely, accurately and with the proper approvals utilizing SAP, P-Card and AmexCreate/Process Purchase Order Requisition in SAP – MyBuyFrontline staffing functions: ADP Site Captain, I9 Verification, New Hire OrientationLocation Process Owner for SecurityLocation Process Owner for TelecomSupport Delivery team with Pepsi Direct CRS system to ensure all inquiries are resolved within 4 hoursMaintain coupon process according to Control guidelinesMaintain calendars and schedules for S&D meetings/eventsMaintain organization charts and contact listsManage receipt of cash and checks, prepare bank deposits, update Settlement System and manage end-of-day reporting and proof of delivery processMaintain Cashier Workbooks and Logs to support Sector Accounting. Work to resolve discrepancies and variances with Functional TeamsMaintain a high level of integrity and professionalism in handling confidential matters and materials.ERG communicationAll Other Duties as Assigned
Responsibilities + Skills
Education
1+ years providing administrative support or general business experience or an equivalent combination of education and relevant experienceExperience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level reviewWorking knowledge of basic accounting principlesAbility to administer specific applications/time bound processes to meet all deadlinesAbility to learn quickly and become proficient in multiple proprietary IT applicationsCritical thinking and problem resolution skillsCommitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
Experience
