Job Description

DescriptionThe job holder is attached to the ED(HR&CS) but to work administratively for all the departments in human resources and Corporate Services Division. Multiple internal and external stakeholders.ActivitiesCommitted To TotalEnergies golden rules and the use of stop card.Proactively managing ED(HR & CS) calendar including scheduling and prioritising all meeting requests and correspondence ensuring  responses and actions are undertaken and completed in a timely manner.Developing and maintaining effective working relationships with internal and external stakeholders (staff, customers, service providers, shareholders etc.) on a range of subjects.Providing executive support with the preparation, organisation, planning and effective logistics of all meetings, team events or conference managed by ED(HR & CS) office involving internal and external stakeholders.Schedule meetings between the ED HR & CS and their direct reports and the committees and groups of which they are a memberCollating and preparing papers, correspondence including reports to ensure compliance with organisational requirements.Attend, screen and manage internal/external telephone calls, correspondence and requests.Coordinate HRCS weekly and quarterly divisional meetings, prepare and distribute meeting agenda and supporting papers if any, take minutes and follow up on action items with responsible parties thereafter.Organize ED’s business travel arrangements and accommodation in line with company travel and expense and compliance policies, process expenses and claims on behalf of ED(HR&CS).