Job Description

Based in Montreal, PineStone Asset Management Inc. is a global equity asset manager founded in 2021. PineStone is dedicated exclusively to helping its clients achieve their financial goals by investing in what we believe to be the highest-quality companies in the world. PineStone has approximately C$84 billion in assets under management and is led by Nadim Rizk, a seasoned portfolio manager with over 25 years of experience. Visit our website: www.pinestoneam.comOur mission: To create exceptional value for our clients and their beneficiaries for many years to come.Our vision: To become the undisputed leader in fundamental research, portfolio construction and quality long-term growth investments.Our values: We promote a culture focused on commitment, integrity, dynamism, rigor and patience.JOB DESCRIPTIONThe Administrative Assistant and Receptionist is the first point of contact for visitors, clients, and employees. This person greets visitors at reception and provides administrative support to ensure the smooth daily operation of the office in a professional and welcoming environment. This is a fully on-site position with a fixed schedule from Monday to Friday, 8:00 a.m. to 5:00 p.m.MAIN RESPONSIBILITIESGreet visitors and notify team members of their arrivalCoordinate the distribution of all correspondenceAnswer incoming calls and transfer calls if necessaryManage emails in conjunction with the main team representative to resolve issues in a timely manner.Place orders for office supplies and manage inventoryManage the conference rooms and ensure that all client meetings are organized professionally.Assist in event planningBook travel and prepare expense reportsWrite, format and update documentsSupporting the Head of Customer Relations and the Head of Operations with administrative tasksParticipate in other related administrative tasksREQUIREMENTSMinimum 2 years of relevant experienceSolid knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)An exceptional attention to detailProblem-solving abilityStrong organizational skills and ability to multitaskBilingual (French, English)