Job Description

Are you an organised, proactive Project Support Coordinator who thrives in complex technical programs? This is an exciting opportunity to join a leading Australian university undertaking a multiyear digital transformation that will modernise the student experience across the entire institution.This major program is implementing a nextgeneration Student Management System (SMS) using a modern SaaS platform and integrating it with a suite of existing enterprise technologies. The goal? To create a seamless, intuitive, and futurefocused student journey.Your new roleYou’ll be supporting one of the Senior Project Managers responsible for the technical delivery streams, including:Data MigrationArchitectureReportingEnvironment & ReleaseIntegrationsAs the Project Support Coordinator, you will play a key role in ensuring the smooth and timely delivery of outcomes across the technical streams. You’ll provide essential administrative, governance, and coordination support, working closely with project managers, technical leads, and a broad network of internal and external stakeholders.You will bring strong organisational skills, excellent communication, and a focus on continuous improvement, helping uplift project processes, documentation, and overall delivery effectiveness.Responsibilities:Coordinate and support project meetings: scheduling, logistics, minutetaking, tracking actions, and preparing materials.Ensure compliance with project governance frameworks and program standards.Maintain alignment with organisational project management methodologies.Maintain uptodate schedules in Smartsheet for the technical streams.Ensure technical leads submit fortnightly status reports and capture risks appropriately.Create and update process documentation in Confluence.Support the Integration Project Manager with meeting logistics and minutes as needed.Manage scheduling for the Architecture Review Board (ARB), ensuring decisions are accurately recorded.Assist with onboarding activities for new team members.Coordinate change requests and maintain the Decision Register.