Job Description
As the Executive Support Officer, you will play a key role in managing and reviewing Commissioner Correspondence, ensuring quality, consistency, and timely delivery. You’ll also support project reporting and provide high-level executive and administrative assistance. Your work will directly support the Commissioner and senior executives, requiring a high level of professionalism, discretion, and initiative. Manage and review incoming Commissioner Correspondence, ensuring accuracy and timely follow-up.Maintain and monitor correspondence tracking systems (Smartsheet and TRIM/Content Manager).Liaise with internal divisions, executive managers, and external stakeholders.Provide support for Ministerial Correspondence, Assistant Commissioners, and the Aboriginal Elders in Residence program.Coordinate travel, diary management, and logistics for high-level meetings and events.Assist with monthly administration meetings, including minute-taking and agenda preparation.Ensure compliance with government and agency policies.Perform other administrative duties as required.
Responsibilities + Skills
Education
Excellent interpersonal and communication skills, with the ability to build relationships across all levels.Proven ability to manage competing priorities and meet tight deadlines independently.High-level problem-solving skills and discretion in handling sensitive matters.Proficiency in Microsoft Office Suite, TRIM/Content Manager, Smartsheet, and other office systems.
Experience
