Job Description

DescriptionEnsure University’s procurement policies and procedures are followed and guide users through appropriate strategic sourcing methodologies and provide advice on best practises.Responsible for managing procurement transactions for Quotations, Direct Contracting and Tenders, from requisition to award and purchase order issuance and guide internal stakeholders on work process.Work with users to determine their product and service needs and review their evaluation report to ensure information are coherent and compliance to procurement policies and procedures. Follow through and monitor contract execution.Manage procurement timeline, stakeholders and communications between end user and vendor.Collaborate with cross-functional and cross-departmental team to determine procurement needs for catalogue establishment, solutions finding and process improvement.Point of contact with Central Procurement, Finance and Legal Team in NUS.Monitor contracts and alert internal stakeholders on timely renewal.Monitor and track outstanding purchase orders to ensure they are valid.Conduct orientation and procurement trainings.Keep track procurement transaction and upkeep procurement system access record.Ensure effectiveness and harmonisation of procurement working methods.Be proactive in seeking ways to improve work processes and communications for increased efficiency.Plan, manage and lead user training on new system process or system changes.Perform other related duties, tasks or projects as and when assigned by supervisor.