Executive, Administrative

This role is critical in ensuring smooth day-to-day operations across procurement, budget tracking, vendor management, and internal processes. You will work closely with cross-functional teams including Finance, Procurement, and external vendors to ensure timely execution of marketing activities.The ideal candidate is proactive, meticulous, and able to manage multiple workflows under tight timelines in a fast-paced environment. Key Responsibilities1. Financial & Budget OperationsOwn end-to-end tracking of marketing spend, including budget updates, accruals, and reconciliationEnsure all transactions are accurately recorded with correct GL codes and cost centresPartner with Finance to support month-end closing and maintain financial accuracy2. Procurement & Payment ManagementManage the full procurement lifecycle from purchase requests to payment completionEnsure timely approvals, PO issuance, GRN completion, and invoice processingProactively follow up with internal teams and vendors to prevent delays3. Vendor & Stakeholder CoordinationAct as the main point of contact between Marketing, Procurement, Finance, and external vendorsEnsure vendors are properly onboarded, briefed, and paid on timeMaintain organised records of suppliers, contracts, and documentation4. Marketing Operations SupportSupport execution of marketing initiatives by ensuring all operational and administrative processes are in placeManage logistics such as sponsorship flights, duty travel, merchandise sourcing, and event requirementsEnsure compliance with internal policies and approval processes