Job Description

Responsible for providing comprehensive operational and administrative support to the Director General, SOTC, ensuring seamless coordination across all SOTC departments (Athlete Performance Services, Cluster of Sports, and HP Planning & Administration). The role manages business operations, resource tracking, reporting, and governance processes to enable effective decision-making and efficient execution of SOTC’s strategic and operational plans. It acts as the focal point for performance monitoring and internal communications between SOTC departments and the Director General, ensuring alignment with SOTC standards and timelines.Job Specific AccountabilitiesOperational CoordinationManage the day-to-day administrative and operational activities of the SOTC office to ensure smooth functioning and adherence to deadlines.Coordinate scheduling, task follow-up, and meeting preparation for the Director General, ensuring effective agenda management and documentation.Support cross-departmental coordination and follow-up on strategic projects, initiatives, and reporting requirements.Supervise administrative workflows, correspondence, and records to ensure efficiency and confidentiality.Reporting & Decision SupportConsolidate progress reports, KPIs, and project dashboards to support management decision-making and corporate reporting.Ensure timely submission of updates and documentation to SOPC/SOTC leadership and external stakeholders.Identify administrative or operational bottlenecks and recommend process improvements to enhance efficiency.Financial & Resource MonitoringAssist in the preparation, tracking, and consolidation of SOTC’s budgets and financial forecasts in coordination with the Finance function under Shared Services.Monitor expenditures, procurement requests, and cost allocations to ensure compliance with approved financial controls.Support the management of contracts, vendor relationships, and service-level compliance related to SOTC operations.Communication & Stakeholder LiaisonAct as the coordination focal point between the Director General’s Office, SOTC departments, and SOPC business units.Facilitate internal communications, ensuring clarity and alignment across all operational and support areas.Support logistical and organizational needs related to internal meetings, events, or visiting delegations.