Job Description

Full job descriptionSUMMARY: Maintains confidential special education student records. Assists the Director of CLIMB by performing secretarial duties such as keyboarding, scheduling of IEP meetings, responding to telephone calls and maintaining files. Assists the Mainecare billing secretary with billing for CLIMB.SALARY: $19.57 - $24.10ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.DISCLAIMER SOME ESSENTIAL DUTIES AND RESPONSIBILITIES MAY NOT ALL BE PERFORMED BY THE SPECIAL EDUCATION SECRETARYTypes correspondence such as letters and memos, reports, forms, etc. for the Special Education Department.Answers routine telephone inquiries regarding department programs and procedures.Takes messages and routes other telephone calls.Maintains student special education records.Maintains supplies of all special education forms.Keeps confidential matters confidential.Operates office equipment such as copiers, calculators, computers and fax machines.Reviews Written Notices for determinations for projection reportsUpdates data and sends Projection Reports weekly to Dingleys Special Ed office.Schedules meetings and sends out Advance Written Notices, Prior Written Notices and IEPs.Compose list, maintain spreadsheet, of students for all related service providers (clinicians, BCBAs, Speech, OT and PT)Track state agency clients (SAC).Update and maintain Adori and AcuityUpdate/maintain spreadsheet for annual and triennial dates.Schedule evaluations and track 45 day deadlines.Track IEP and Written Notice deadlines.Organizes and monitors special transportation.Manages powerschool functions such as attendance, student demographic information, printing of report cards and other education related data.Coordinate with MaineCare Billing Secretary for parent communication (scheduling meetings, releases of information, paperwork, updating demographic information, etc)Work with the Multi-Lingual (ML) department to ensure interpretation and translation is available, when appropriate.SUPERVISORY RESPONSIBILITIES: NoneQUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.