Job Description

A rare opportunity to provide dedicated 1:1 support to the Department Head of a global financial institution. This bilingual role is best suited to someone highly organized, proactive, and comfortable working in a dynamic international environment.Client DetailsThe company is a leading global financial services group, headquartered in Japan, with a strong presence in over 30 countries. Their Tokyo office hosts a diverse and collaborative tech environment with over 25 nationalities. The firm is known for its commitment to employee development, diversity, well-being, and long-term career growth. You'll be part of a high-performing team supporting leadership with global responsibilities. DescriptionManage complex calendar and coordinate meetings across multiple time zonesHandle global travel arrangements and itinerariesOversee inbox and communication flow, ensuring key messages are addressedAct as a liaison across departments and external stakeholdersEnsure daily operations run smoothly through proactive planningTake ownership of various administrative and compliance-related tasksTroubleshoot tech-related support needs (PC, mobile, access issues)Plan and execute executive-level events and meetingsProvide ad-hoc support to the wider senior management team, including onboarding, expenses, and visitor hosting