The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; liaise with patients and families over the phone regarding prescription renewals and disability/insurance form completion; they will also maintain databases, manage human resources processing and financial submissions, assist with preparation of documents such as meeting agendas and minutes, maintenance of academic CV’s, annual reports, conference registration and travel arrangements, etc.; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Excellent organizational and time management skillsExcellent interpersonal and customer service skillsExcellent verbal and written communications skillsComprehensive knowledge of health care, organizational/office practices, procedures and standardsAbility to multi-task and prioritize work based on timelines for deliverables

Completion of Grade XII or recognized equivalentCompletion of a recognized medical office or business administration program at the diploma level